Who we are

The BC Aboriginal Child Care Society (BCACCS) is a Centre of Excellence for Indigenous early learning and child care (ELCC). BCACCS undertakes research, develops training and resources, and provides services and leadership to support Indigenous communities throughout BC to create high quality, culturally respectful, spiritually enriching community child care services that are based in the child’s culture, language, and history.

The work this role carries

BCACCS is seeking an experienced and thoughtful Administration Steward (Office Administrative Manager & Executive Assistant) to ensure the smooth and effective functioning of the organization. Reporting to the Keeper of People and Resources (Director of Operations), this role works closely with the Organizational Steward (CEO) and plays a central role in stewarding BCACCS’ administrative systems, office operations, and executive support functions. The Administration Steward strengthens organizational efficiency, supports leadership effectiveness, and helps foster a positive, well-functioning workplace for staff, partners, and clients.

The Administration Steward provides high-level administrative leadership and executive support to the Organizational Steward (CEO) and the Keeper of People and Resources (Director of Operations). This role oversees reception and day-to-day administrative operations at the head office, provides guidance and support to one direct report, and ensures that BCACCS’ physical and virtual workspaces are welcoming, well-organized, culturally safe, and aligned with organizational values.

The role and how you will contribute

Administrative Systems & Cross-Department Coordination

• Support the operationalization of administrative policies by developing, maintaining, and updating clear documents, tools, and procedures that guide staff in consistently applying BCACCS policies and meeting financial, employment, and other compliance requirements.
• Promote consistency, transparency, accountability, and good administrative practice across all departments.
• Develop and maintain organization-wide administrative systems including file management, shared calendars, and meeting bookings.
• Collaborate with HR on onboarding and offboarding logistics including workspace setup and equipment.

Administrative Leadership & Office Operations

• Oversee daily office operations to ensure a well-functioning, welcoming, and culturally safe work environment.
• Maintain and improve administrative systems, processes, tools, and templates across the organization.
• Support safety planning, emergency protocols, and building access/security systems.
• Provide direction and oversight to the receptionist, who supports office readiness including supplies, equipment, meeting rooms, signage, and workspace coordination.
• Coordinate with IT and information management supports to ensure staff have reliable access to systems and equipment.
• Oversee and support the receptionist in partnering with Communications and Finance to maintain directories, manage vendors and purchasing processes, support compliance requirements, and ensure smooth daily operations.

Executive Assistance to Leadership

• Provide executive support to the Organizational Steward (CEO) and Keeper of People and Resources (Director of Operations).
• Manage calendars, meeting coordination, travel planning, and scheduling logistics.
• Prepare agendas, briefing notes, minutes, action trackers, and follow-up documentation.
• Coordinate confidential correspondence, document control, and signature processes.
• Support the planning and logistics for training sessions, workshops, board meetings, strategic planning sessions, annual staff gatherings, and partner events in a way that reflects care, coordination, and respect for participants.

Supervision of Reception & Administrative Support

• Provide direct supervision, coaching, and support to the reception employee.
• Ensure front-line administrative services reflect professionalism, responsiveness, and cultural safety.
• Delegate tasks, manage workloads, and support staff development through feedback and training.

Records & Information Management

• Support secure physical and digital records management practices.
• Maintain confidential files and support governance documentation.
• Ensure compliance with privacy legislation, data protection standards, and BCACCS policies.

 What you bring: Experience, Knowledge, and Ways of Being

• One or more of the following:
• o  5 to 9 years of progressive experience in senior administrative, office management, or executive support roles, with increasing responsibility and accountability over time.
• o  Bachelor’s or master’s degree in business administration, office administration, office management, or a related field.
• o  A meaningful combination of education, professional experience, and demonstrated leadership, including work within Indigenous organizations, Indigenous-led initiatives, or values-driven non-profit environments that support Nations through services, guidance, and facilitation.
• Experience supporting senior leadership through calendar management, meeting coordination, and preparation of clear, well-organized materials.
• Strong organizational and coordination skills, with the ability to manage multiple priorities accurately and professionally.
• Commitment to practice of communicating clearly and respectfully and works effectively both independently and as part of a collaborative team.
• Comfort creating and managing workplans, tracking priorities, and following through on commitments.
• Proficiency with Microsoft Office and digital collaboration tools, including Outlook, Word, Excel, Teams, SharePoint, and OneDrive.
• Culturally safe and trauma-informed manner, stewarding confidential information with discretion and integrity.

Additional gifts and strengths you may bring

• Experience working with First Nations, Indigenous organizations, or Indigenous-led initiatives.
• Experience working within not-for-profit, community-based, or values-driven organizations.
• Demonstrated ability to support administrative or operational coordination across multiple programs, teams, or locations.
• Knowledge of information management practices, records stewardship, and/or workplace health and safety procedures.

How the role is practiced day-to-day

• Works primarily in the West Vancouver office, with the opportunity for occasional work-from-home arrangements where operational needs allow.
• Holds a valid driver’s license and reliable vehicle, with the ability to travel as needed.
• Is available Monday to Friday, 9:00 a.m. to 5:00 p.m., with occasional extended hours.
• Carries out the role in alignment with BCACCS’ Code of Conduct, and is willing to complete a criminal record check to support a safe and trusted workplace.

What we offer

• An opportunity to work alongside like-minded colleagues who are committed to making a meaningful difference and uplifting the lives of Indigenous people, particularly children and families.
• A kind, caring, and values-driven culture grounded in respect, collaboration, and shared purpose.
• Salary range: $70,571 to $84,685 per year, commensurate with qualifications and experience.
• Extended health benefits and a matched pension plan, available after a three-month introductory period.
• Observation of fourteen (14) statutory and other holidays.
• Paid sick days and personal days to support wellness and balance.
• Professional development opportunities to support growth and learning.

How to share your interest

Those who feel drawn to this role and its purpose are invited to submit a resume and a cover letter describing how their experience and values align with our work to:

https://app.loxo.co/job/MzA5MjEtazQwZGowaDl3OTUzMWdoZw==?t=1768339549758

We thank all who apply. Only candidates selected for an interview will be contacted.

In accordance with section 41 of the BC Human Rights Code and Section 15 of the Canadian Charter of Rights and Freedoms, preference will be given to qualified candidates with Aboriginal ancestry.